Our Process

A clear path to your dream home - with you every step of the way.

Building or renovating your home is a significant journey – one that deserves clarity, care and expert guidance. At Bellacoast, we’ve refined our process to be as seamless and stress-free as possible. From your very first conversation with us through to construction and handover, every step is handled with precision, transparency and open communication.

Here’s how we bring your vision to life.

1. Initial Contact & Discovery Call

It all starts with a conversation. When you first get in touch with Bellacoast, we’ll schedule a no-obligation discovery call to learn more about your ideas, timeframe and investment expectations.

This is an opportunity for us to understand the scope of your project and share how we work. You’ll get a feel for our approach, and we’ll help determine if your project is the right fit for our services.

What to expect:

A relaxed 15–30 minute phone call
Overview of your goals and preferred outcomes
Initial discussion of budget, timing and location
Guidance on what comes next

2. On-Site Consultation

This is where we begin to shape your vision. We’ll visit your home or site to explore the space, understand its potential and have a deeper conversation about your needs, lifestyle and design ideas.

We’ll assess any site-specific factors – such as orientation, access and council constraints – and begin talking through early ideas for layout, style and structure.

What’s included:

Personal on-site meeting with our director/builder
Site review and initial design discussions
Advice on feasibility and planning considerations

3. Concept Design

If you don’t already have plans, we’ll connect you with one of our trusted architects or experienced draftees to bring your vision to life. This is a collaborative phase where we help shape the layout, style and overall functionality of your home or renovation – ensuring it aligns with your lifestyle and budget.

Already have plans drawn up? Great – we can review them together and, if they’re ready for costing and approvals, move directly to the preliminary agreement stage.

Design options:

Collaborate with one of our preferred architects or draftees
Develop custom plans tailored to your goals and budget
Soil test and land survey
Or, if you have completed plans, skip to the next phase

4. Preliminary Agreement

Once you’re happy with the concept design, we formalise the next stage through a preliminary agreement. This allows us to begin detailed planning and costings with confidence, without yet committing to the full construction contract.

What’s included:

Finalised plans
Engineering report, energy report and planning permit (if required)
Detailed quote with specifications

5. Finalising Selections

Now it’s time to refine the details. With your plans progressing, we work closely with you (and our interior design partners if needed) to make final selections for fixtures, finishes, colours and materials.

This phase is where your personal style shines – and our team ensures those choices align with your budget and construction timeline.

Typical selections include:

Flooring, tiles and benchtops
Tapware and fixtures
Cabinetry, lighting and paint colours

6. Fixed-Price Contract

With your selections finalised and documents complete, we prepare a detailed, fixed-price building contract. This provides complete transparency around costs, timelines and inclusions – no surprises, just clarity and confidence.

We use trusted HIA contracts and take the time to walk you through every line item before signing.

What’s included:

Fixed-price contract with full scope of works
Construction schedule and timeline
Detailed inclusions and allowances
Domestic builders warranty insurance

7. Pre-Construction Preparation

Before we begin building, we handle all final logistics behind the scenes. From obtaining building permits to scheduling trades and ordering materials, this is where we ensure everything is lined up for a smooth construction phase.

Key activities:

Building permit application
Site preparation

8. Construction

This is where your vision comes to life. Our expert team, trusted trades and site supervisors work together to deliver premium-quality construction with precision and care. We run clean, safe and well-managed sites with a strong focus on communication.

From excavation to lock-up to internal finishes, every detail is handled with pride.

During construction:

24/7 online access to your project progress
Weekly progress updates and milestone check-ins
Clear timelines and variation management

9. Final Inspection & Handover

As we reach the finish line, we conduct a detailed final walkthrough with you to ensure everything is exactly as expected. We take care of any final touch-ups and ensure your home is handed over in immaculate condition.

You’ll receive a full handover pack, including warranties, certificates, appliance manuals and maintenance tips.

Included in your handover:

Occupancy certificate and compliance documents
Warranty information and care guides

Build with Confidence

The Bellacoast process is built around you – your lifestyle, your aspirations and your peace of mind. With a clear plan and a dedicated team, you’ll enjoy a premium, personalised building experience from start to finish.

Let’s bring your dream to life.

Contact us today to book your initial discovery call.

What Our Clients Say

Dianna Hanley

Josh and his team at Bellacoast were amazing. They renovated our bathrooms to a high standard and we are very happy with the end result. The communication was wonderful, the contract was clear, and the whole team are great people who we were comfortable having in our home.

They went above and beyond to make sure we were happy. Thank-you so much for everything!

Richard Clay

Bellacoast has professionally completed several carpentry projects for us in our new home on The Bellarine: walk in robe cabinetry in master bedroom, floor to ceiling laundry cupboard, strengthening of linen cupboard shelving and an extension to our alfresco decking.

Projects have been neatly constructed with attention to detail and with an eye for accuracy and quality finish. Materials used have matched existing fixtures.
Service has been punctual, trustworthy, organised, reliable and prompt.
Hence we have just employed Bellacoast again to complete a mud room fit out knowing that this project will be executed and completed with high expectations. Planning, measuring, consultation and quotation for this project have been thoroughly conducted once more.

Drew Bailey

Hardest workers I’ve met! Amazing work guys, thanks heaps for getting a mammoth task done in such a short time so we could re-open our doors to customers after the renovations without delays. If I could give more stars I would. Highly recommend.